Please visit the FA
page of this web site for answers to
Freuently Asked uestions. If your inuiry
has not been addressed, THEN please direct
additional uestions and concerns to Chris
Collins, HGPP Coordinator, at
Chris@holidaygifts4pets.com .
We are looking forward to this uniue, fun
and successful event and sincerely
appreciate everybody’s participation in
advance.
The Details…
This year's event will be held the weekend
of November 6-7, 2010 from 10 am – 3 pm each
day.
The event will again be held inside
at Tagawa Gardens, a climate-controlled
indoor greenhouse near Broncos Pkwy. and
Parker Rd. in Centennial, CO.
Brief descriptions of each area of
participation follow by category.
Participant details apply to all.
As HGPP grows, we are in greater need of
volunteers to make it all happen, especially
since everyone benefits from this great
event. Please visit the Volunteers page of
this web site and let us know how you or
your loved ones will assist before, during
and after the event by sending an email to
Chris@Holidaygifts4pets.com .
Even if an hour is all you have to give, we
can use all the help you can provide and
your time will be appreciated by all.
WE SUGGEST THAT PARTICIPANTS PRINT THE
ENTIRETY OF THIS CONTENT SO THAT YOU CAN
READ, REREAD AND ARE FULLY
PREPARED FOR THIS GREAT EVENT.
Animal Rescue Organizations Opportunities
Human Bake Sale/Human Concessions
Human Lunch Food Vendor
Craft Booth*
Gift-Wrapping
Wandering Carolers
Pet I.D. Tags
Wish List Raffle
Other Attractions
*Rescue groups are welcome and encouraged to
apply for crafter booths. Please submit a
crafter application IN ADDITION TO your
participant application. Visit “ways to
participate- crafters” for the crafter
details and application.
Approved Participants will receive
-
A booth space (if applicable to approved
opportunity)
-
Signage at the event
-
Funds raised for your rescue
-
Public EXPOSURE
-
An opportunity for education and
awareness
Approved Participants MUST provide (no
exceptions)
-
ON-TIME, fully completed Participation
application
-
Proof
of non-profit status in Colorado
-
Electronic,
workable copy of your logo
-
Help
with advertising of the event
-
Hand-crafted
product appropriate to your booth
assignment (if applicable)
-
Display
props and ALL booth supplies (if
applicable)
-
Informed
volunteers to man your booth throughout
the entirety of the event
-
Final
Sales and donations paperwork at the end
of the event
Approved Participants will be responsible
for
-
Reading all information associated with
the event
-
ON-TIME, complete registration
application
-
Help with advertising the event
-
Manning your booth
-
Communication with your participating
volunteers
-
Your own money collection and sales/tax
reporting
-
Timely Set-up and break-down
-
Having fun!
Opportunities in Detail
Opportunities will be granted on a first
come, first served basis.
We will make every effort to grant as many
opportunities as possible per rescue group,
but make no guarantees that all desired
opportunities will be awarded. Approved
animal rescue groups will be given at least
one opportunity at the event (until all
opportunities are filled), on a first come,
first served basis. We will grant as many
additional opportunities as we can equally
and fairly allow based on the total number
of applications and the order in which the
applications were received until all
opportunities are filled. Please make sure
to number the opportunities checked on your
application in the order they are preferred.
Human Bake Sale/Human Concessions Booth.
Animal organizations will sign up for ½ day
time slots in which they will have the
opportunity to have their own holiday bake
sale. Each group will assume all
responsibility and liability for the items
they sell and we highly recommend
individually wrapped goods. It will not be
subject to the 10% vendor donation. All
monies made will go directly to the group
manning it during their time-slot. Warm up
those ovens! (P.S.- Feel free to submit at
least 2 items with your application as
bribes
J).
Human Lunch Food vendor booth. Animal organizations will sign up for ½ day time slots in which they
will have the opportunity to provide
lunch-type food items for sale (i.e.
sandwiches, hot dogs, pizza, wraps, etc.)
This booth may not offer bake sale items and
may in no way compete with the bake sale
booths. We highly recommend offering a
vegetarian option amongst your items. You
may solicit grocery stores, etc. for the
supplies used and may even rent or solicit
donations of the equipment necessary to run
this booth, but may not use open flame and
no for-profit business or vendor may benefit
from any sales proceeds (For-profit vendors
interested in this option should fill out a
Food Vendor application).
Each group will assume all responsibility and liability for the items
they sell and we highly recommend
individually wrapped goods. This booth will
not be subject to the 10% vendor donation.
All monies made will go directly to the
group manning it during their time-slot.
(P.S.- Feel free to submit at least 2 items
with your application as bribes
J).
Gift-wrapping booth.
Animal organizations will sign up for ½
daytime slots in which they are responsible
for manning this booth. It will not be
subject to the 10% vendor donation, although
the “group of the hour” will be responsible
for providing their own wrap and supplies.
All monies made will go directly to the
group manning it during their assigned time
slot. Gift-wrapping for donations verses a
set price has proven most successful for
this booth in the past. We also believe
that props (wrapped presents), a price sign,
and outgoing/exuberant wrappers make a big
difference in the success of this booth.
Wandering carolers.
Organizations will sign up for 1-2 hour time
slots in which they will travel throughout
the garden center providing musical
entertainment. They will be provided with a
donation jar and not be subject to the 10%
vendor donation. Passion is the only
requirement and all monies received while
they are caroling are their group’s to
keep! (Talk about incentive to find those
altos and sopranos in your group!) Please
note- this is the only opportunity where
ambassador animals are welcome to join their
humans.
Pet I.D. tag booth.
This booth is considered an event specialty
booth and is open to any animal rescue
organization that possesses a portable I.D.
tag engraver. It will offer engraved I.D.
tags to the public and be subject to the
same rules as the crafter booths. It will
not, however, be subject to the 10% vendor
donation.
Wish list donations and Raffle booth.
Although all animal organizations accept
monetary donations, many organizations also
publish a “Wish List” of items specifically
needed by that particular organization.
They contain anything from copy paper to
blankets/towels to kennels and fencing. We
will again collect some of those
much-needed/desired items from the
public with this pet supplies drive. In
return for the donated items, the public
will receive a ticket for the raffle
to be held during the event. Raffle prizes
will contain gifts from the crafters (see
crafter details), donated gifts, and gift
certificates for services donated, etc.
This opportunity is open to any non-profit
animal rescue organization that operates a
physical animal shelter and has a published
wish list that is willing to man the booth
and take on the responsibility of prize
preparation and distribution. This group is
also responsible for monitoring and
collecting the people count for the overall
event (the number of people entering the
event). This group may encourage donations
with handcrafted give-always and gift
certificates, but in staying true to the
integrity of this fair, commercial/imported
items will not be allowed.
Other attractions.
If you have ideas or resources for other
animal-related performances or attractions,
let us know! We welcome your ideas and
suggestions. Please email Chris Collins,
HGPP coordinator at
Chris@holidaygifts4pets.com
. Make sure to include a contact person and
email address for the suggested
group/attraction.
Participant Rules & Details 2010: Oh
yes, the rules (applies to all)
All applications must be physically received
no later than 5:00 pm on August 1, 2010.
You will be notified in writing by email
detailing your approval status no later than
September 1, 2010.
In staying true to the mission of HGPP, the
fair will continue to be strictly limited to
unique, handcrafted goods and event-approved
services. We will, however, accept gift
certificates for human and pet-related
services, as well as goods from commercial
sources for the Wish List Raffle.
All participating and benefiting animal
groups must provide proof of non-profit
status (for Tagawa’s security and tax
purposes) with their registration
application. Acceptable documentation
includes a 501c3 letter, federal I.D.
letter, state tax number, etc. If your
group falls under the umbrella of a parent
group, please forward their information with
a letter from them stating you are
authorized to use it.
All participating and benefiting animal
groups must forward an electronic, workable
copy of their group’s logo in JPG format
(black and white/grayscale preferred for
best printing) with their registration
application to
Chris@holidaygifts4pets.com
. The logo will be used for event signage
and possible advertising opportunities.
All areas will be assigned on a first come,
first served basis.
All participants and benefiting animal
organizations must help spread the word.
The event is specifically set up so that its
success relies eually on everyone
involved. Although Tagawa will
provide public advertising for the event in
its newsletter, on its web site, in the
newspaper, and other potential media,
vendors and participants are expected to do
their fair share as well. We will
forward press information by email in the
form of a uniform flyer to each
participant for forwarding and publishing
and we ask that you reference the event
web site whenever possible to promote
the fair. Although our goal is to have the
flyer out with lots of lead-time, please
note any press/newsletter deadlines on your
application so we are sure to get the
information to you in a timely manner.
Display posters (11x17) will be made
available upon reuest.
All opportunities requiring a booth must
abide by the limitations set forth for booth
space (see crafter details).
Participants will NOT be allowed to hang
items of any kind from any booth draping we
might receive.
By submitting an application,
participant/vendor agrees that, if selected
to participate, they will maintain their
booth in operational order for the entirety
of the event, both in published days and
hours or assigned shift.
Each participant/vendor will be responsible
for their own money collection and sales tax
reporting.
Each participant will be required to track
their sales and/or donations and submit
“Sales and Donations” paperwork to Chris
Collins at the end of the fair or their
assigned shift.
Tagawa’s normal hours of operation will be
strictly adhered to before, during and after
this event. Set up time will be available
on Fri., Nov. 5th from 12pm-4pm
and Sat., Nov. 6th from 8am-10am.
All items must be removed by 5:00 pm on Nov.
7th. Tagawa is a safe and secure
building and the fair area will be enclosed
for security so there is no need to remove
non-perishable items until the end of the
event, but we do recommend a cloth or other
item to cover and secure your booth
overnight from environmental elements. (Tagawa
is an indoor, heated greenhouse making it
comfortable in any weather condition, but
subject to overnight moisture/drips from
above). Also be aware that on occasion,
raccoons and other wildlife find it a
comfortable sleeping environment so plastic
tubs are recommended for items left under
tables and on booth floors.
Please remember that staff and volunteers
chosen to participate in this event are
REPRESENTATIVES of your rescue or business.
Their actions reflect directly on your
organization. Please make sure they receive
communication on expectations and are fully
prepared for the event.
ANIMALS AT BOOTHS
By submitting an application,
participants/vendors understand that this is
NOT an animal adoption event and agree that
all adoptable/ambassador animals will join
the festivities with friends and family only
and not be kept at their booth. The
exception to this rule is the animals
joining their owners/representatives for
wandering caroling.
We encourage pictures of your breed/animal, brochures & POP
information at your booth to engage the
public and promote your efforts with
rescue. We also highly encourage ROAMING
ambassadors at the event (animals your group
represents walking throughout the event with
volunteers). We ask that ambassadors DO NOT
remain at booths, however and we do not
allow adoptions at this event.
Get creative, fun and silly! Ambassadors make fantastic
walking advertisements for your booth. A
cute vest or jacket that promotes your
rescue (no beggin’ jackets allowed), animals
wearing products you sell at your booth
and/or outgoing volunteers go a long way in
bringing people to your booth to SPEND MONEY
and get more information about your rescue. |
