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We are looking forward to this unique, fun
and successful event and sincerely
appreciate everybody’s participation in
advance.
The Details…
This year's event will be held the weekend
of November 6-7, 2010 from 10 am – 3 pm each
day.
The event will again be held inside
at Tagawa Gardens, a climate-controlled
indoor greenhouse near Broncos Pkwy. and
Parker Rd. in Centennial, CO.
Brief descriptions of each area of
participation follow by category.
Participant Rules & Details, Crafter Details
and Jury Criteria follow.
As HGPP grows, we are in greater need of
volunteers to make it all happen, especially
since everyone benefits from this great
event. Please visit the Volunteers page of
this web site and let us know how you or
your loved ones will assist before, during
and after the event by sending an email to
Chris@Holidaygifts4pets.com .
Even if an hour is all you have to give, we
can use all the help you can provide and
your time will be appreciated by all.
WE SUGGEST THAT PARTICIPANTS PRINT THE
ENTIRETY OF THIS CONTENT SO THAT YOU CAN
READ, REREAD AND ARE FULLY
PREPARED FOR THIS GREAT EVENT.
Artisan/Crafter Opportunities
Artisans/Crafter booths
Caricatures
Trade Services
Approved Artisans/Crafters will receive:
-
10’ x 10’ Booth space
-
Up to 2 chairs
-
Signage at the event
-
Public EXPOSURE
-
An opportunity for sales
Approved Artisans/Crafters MUST provide (no
exceptions):
-
ON-TIME, fully completed Crafter Booth
application
-
Sample photos of the goods you plan to
sell
-
-
Wish List Raffle donation no later than
Oct. 24, 2010
-
Help
with advertising of the event
-
Your own table(s), Display props and ALL
booth supplies
-
Hand-crafted product to sell
-
Final Sales and donations paperwork at
the end of the event
-
Check written to your rescue at end of
event
Artisans/Crafters will be responsible for:
-
Reading all information associated with
the event
-
ON-TIME, complete registration
application
-
ON-TIME raffle donation
-
Help with advertising the event
-
Manning your booth
-
Your own money collection and sales/tax
reporting
-
Timely Set-up and break-down of your
booth
-
Having fun!
Opportunities in Detail
Artisans/crafters
will receive a 10’ x 10’ booth space from
which to sell their wares for the holidays.
Wares will be both animal and people
oriented, with an emphasis on pet-themed
goods (See crafter details below). The
booth space “fee” is a donation of at least
10% of sales from the event to a
Colorado animal rescue organization of your
choice, due at the end of the fair.
Caricatures.
Back by popular demand, we will again offer
caricatures. One or more artists will
receive a booth from which to draw people
and their pets, live and in person! The
booth “fee” is a donation of at least 10% of
sales from the event to a Colorado animal
rescue organization of your choice, due at
the end of the fair.
Trade Services
Those that perform animal-related services
as their craft are welcome to a booth at
HGPP, provided that service can be performed
and charged for at the booth, inside the
fair, without electrical requirements.
Examples include pet massage, pet
chiropractics, animal acupuncture, animal
communication, micro-chipping, grooming,
etc. Example photos are not required with
your application, but copies of applicable
certifications and/or licenses are. The
booth “fee” is a donation of at least 10% of
sales from the event to a Colorado animal
rescue organization of your choice, due at
the end of the fair.
Participant Rules & Details 2010: Oh
yes, the rules (applies to all)
All applications must be physically received
no later than 5:00 pm on August 1, 2010.
You will be notified in writing by email
detailing your approval status no later than
September 1, 2010.
In staying true to the mission of HGPP, the
fair will continue to be strictly limited to
unique, handcrafted goods and event-approved
services. We will, however, accept gift
certificates for human and pet-related
services, as well as goods from commercial
sources for the Wish List Raffle.
All participating and benefiting animal
groups must provide proof of non-profit
status (for Tagawa’s security and tax
purposes) with their registration
application. Acceptable documentation
includes a 501c3 letter, federal I.D.
letter, state tax number, etc. If your
group falls under the umbrella of a parent
group, please forward their information with
a letter from them stating you are
authorized to use it.
All participating and benefiting animal
groups must forward an electronic, workable
copy of their group’s logo in JPG format
(black and white/grayscale preferred for
best printing) with their registration
application to
Chris@holidaygifts4pets.com
. The logo will be used for event signage
and possible advertising opportunities.
All areas will be assigned on a first come,
first served basis.
All participants and benefiting animal
organizations must help spread the word.
The event is specifically set up so that its
success relies equally on everyone
involved. Although Tagawa will
provide public advertising for the event in
its newsletter, on its web site, in the
newspaper, and other potential media,
vendors and participants are expected to do
their fair share as well. We will
forward press information by email in the
form of a uniform flyer to each
participant for forwarding and publishing
and we ask that you reference the event
web site whenever possible to promote
the fair. Although our goal is to have the
flyer out with lots of lead-time, please
note any press/newsletter deadlines on your
application so we are sure to get the
information to you in a timely manner.
Display posters (11x17) will be made
available upon request.
All opportunities requiring a booth must
abide by the limitations set forth for booth
space (see crafter details).
Participants will NOT be allowed to hang
items of any kind from any booth draping we
might receive.
By submitting an application,
participant/vendor agrees that, if selected
to participate, they will maintain their
booth in operational order for the entirety
of the event, both in published days and
hours or assigned shift.
Each participant/vendor will be responsible
for their own money collection and sales tax
reporting.
Each participant will be required to track
their sales and/or donations and submit
“Sales and Donations” paperwork to Chris
Collins at the end of the fair or their
assigned shift.
Tagawa’s normal hours of operation will be
strictly adhered to before, during and after
this event. Set up time will be available
on Fri., Nov. 5th from 12pm-4pm
and Sat., Nov. 6th from 8am-10am.
All items must be removed by 5:00 pm on Nov.
7th. Tagawa is a safe and secure
building and the fair area will be enclosed
for security so there is no need to remove
non-perishable items until the end of the
event, but we do recommend a cloth or other
item to cover and secure your booth
overnight from environmental elements. (Tagawa
is an indoor, heated greenhouse making it
comfortable in any weather condition, but
subject to overnight moisture/drips from
above). Also be aware that on occasion,
raccoons and other wildlife find it a
comfortable sleeping environment so plastic
tubs are recommended for items left under
tables and on booth floors.
Please remember that staff and volunteers
chosen to participate in this event are
REPRESENTATIVES of your rescue or business.
Their actions reflect directly on your
organization. Please make sure they receive
communication on expectations and are fully
prepared for the event.
ANIMALS AT BOOTHS
By submitting an application,
participants/vendors understand that this is
NOT an animal adoption event and agree that
all adoptable/ambassador animals will join
the festivities with friends and family only
and not be kept at their booth. The
exception to this rule is the animals
joining their owners/representatives for
wandering caroling.
We encourage pictures of your breed/animal, brochures & POP
information at your booth to engage the
public and promote your efforts with
rescue. We also highly encourage ROAMING
ambassadors at the event (animals your group
represents walking throughout the event with
volunteers). We ask that ambassadors DO NOT
remain at booths, however and we do not
allow adoptions at this event.
Get creative, fun and silly! Ambassadors make fantastic
walking advertisements for your booth. A
cute vest or jacket that promotes your
rescue (no beggin’ jackets allowed), animals
wearing products you sell at your booth
and/or outgoing volunteers go a long way in
bringing people to your booth to SPEND MONEY
and get more information about your rescue.
Crafter Details…
In staying true to the mission of HGPP, the
fair will continue to be strictly limited to
unique, handcrafted goods and event-approved
services. We will, however, accept gift
certificates for human and pet-related
services, as well as goods from commercial
sources for the Wish List Raffle.
This will be a juried show to ensure
high-quality goods, services and a nice
variety of items (we want good word-of-mouth
for next year!). Crafters will be juried
and approved on a first come, first served
basis so register early. See below for jury
criteria.
Crafters will receive a 10’ x 10’ booth
space from which to sell their wares.
Although up to 2 chairs will be provided by
Tagawa Gardens, you must provide your own
table(s) and display props. So as not to
interfere or infringe upon the booths of
others, all product and displays will be
limited to your assigned 10’ x 10’ space.
Please note - although we will do our best
to accommodate preferences, not all booths
will have wall space.
Tents and canopies will not be allowed, as
they infringe visually on the booths of
those around you. The general rule of thumb
is you can go as high as the ceiling for the
1st 5' from the wall (if you end up on a
wall which is not guaranteed) and then
approximately 54" high for the outer 1/2 of
the booth. Center-placed booths should go
by the 54” rule of thumb. Be respectful of
your neighbors at the event.
Electricity in the event space is extremely
limited is not available to crafter booths.
Electricity for event specialty booths will
be granted on an as-needed basis and must be
arranged prior to the event.
By submitting an application,
artisan/crafter agrees that, if selected to
participate, they will donate one
hand-crafted item with a value of at least
$10, to be received at Tagawa Gardens no
later than Oct. 24th for
the “Wish List“ raffle. (Trade service
participants only may donate a gift
certificate/coupon for their service with a
value of at least $10)
By submitting an application, crafter agrees
that if selected to participate, they will
submit 1 or more neutral background Jpg
photos (samples of available goods) and a
waiver for use for possible advertising
purposes no later than Sept. 15th. If you
don’t have digital access, you agree to make
items physically available at Tagawa Gardens
for photography and agree to pick up said
items upon notification (you must assume all
responsibility and liability for your items
if you choose this option).
Bring your checkbook. All crafters and
vendors will be required to submit their
“booth fee” donation check, made payable to
their chosen animal organization, and sales
paperwork to Chris Collins before leaving
the event. Checks will be packaged with a
letter of explanation and sent by Kent
Kregar of Tagawa Gardens.
Speaking of donation checks, our goal is to
benefit as many organizations as possible
with this event so we ask that each approved
vendor/crafter choose a different group. To
help with the selection process, we’ve asked
for a first and second charity of choice on
your application. The charity must be
officially recognized as a Colorado
non-profit group (for Tagawa’s security and
tax purposes) and must provide documentation
of such. Acceptable documentation includes
a 501c3 letter, federal I.D. letter, state
tax number, etc. It must also agree to
promote the event through its available
newsletter, mail, email, and web site
sources. If you need ideas on who can use
help, you can visit the All Breed Rescue
Network web site at
www.allbreedrescuenetwork.com
and click “Breed rescue list” for dog
rescues or “Links” for other rescue
organizations. If you’re still in question,
let us know. We will be glad to provide a
list of participating groups and others we
are aware of (almost every animal has a
rescue group).
Finally, for jury purposes,
applications received without example photos
of the goods you plan to sell (or physical
goods submitted with application) will be
automatically disqualified.
Digital photos may be emailed to
Chris@holidaygifts4pets.com
with a subject line of “HGPP application
photos”. To prevent crashing Chris’
computer, photos must be in jpg format
between 50 and 200k in size. If you
need help re-sizing your photos to send,
we’ll be more than happy to walk you through
the process. Please make sure to check the
digital photos box on your application and
be sure to specify which application the
photos go with in your email.
If photos are unavailable, you may
physically bring samples of your items to
Tagawa Gardens during normal business hours
prior to the application deadline (Aug. 1st).
Please make sure to label these items with
identifying information. If you choose this
option, be prepared to leave the items until
the approval notifications go out and to
pick them up when notified.
(you must assume all responsibility and
liability for your items if you choose this
option).
Jurying will be based on the following
criteria:
All items MUST be hand-made, handcrafted,
high-quality, NON-COMMERCIAL goods. In
staying true to the integrity of this fair,
commercial/imported goods will not be
allowed.
We are looking for a nice variety of goods
instead of many tables of the same type of
item so submission acceptance will be based
as much on submission variety as it will be
on unique, quality crafts.
Because the main focus of the event is pets,
vendors submitting goods for pets only or
animal-themed goods will receive higher
consideration than those selling only
people-oriented items. |
