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Again, we are looking forward
to this unique, fun and successful event and
sincerely appreciate everybody’s
participation in advance.
The Details…
This year's event will be
held the weekend of November 8-9, 2008.
The
event will again be held inside at
Tagawa Gardens, a climate-controlled indoor
greenhouse near Broncos Pkwy. and Parker Rd.
in Centennial, CO.
Opportunities
With
more space and experience, we are expanding
the ways in which to participate. Find
descriptions below for
Artisans/Crafters
artisans/crafter booths
artisans/crafter demos
(new!)
caricatures
Animal Rescue Organizations
wandering carolers
bake
sale
wish
list raffle
gift
wrapping
santa photos
sleigh rides
other attractions
(new!)
cats
with gratitude auction
(new!)
Food vendors
(new!)
Business participation and contributions
(new!
As
well as
HGPP
wish list
(new!)
donation opportunities
(see wish lists)
(new!)
volunteer construction
opportunities (see HGPP wish list)
(new!)
Participant details
Crafter details
Jurying criteria
Artisans/Crafters
This
year,
artisans/crafters
will receive a booth space from which to
sell their wares for the holidays. Wares
will be both animal and people oriented,
with an emphasis on pet-themed goods (See
crafter details below). The booth space
“fee” is a donation of at least 10% of sales
from the event to a Colorado animal rescue
organization of your choice, due at the end
of the fair. (Please complete a crafter
application)
Artisan/crafter demos.
Many people don’t understand what goes in to
making the products they buy and why truly
hand-made crafts are usually more expensive
than commercial/imported products. Let’s
help them gain an appreciation for where
their money is going by demonstrating how
the products are made! Crafters may sign up
for 1-2 hr. time slots in which they will
demonstrate the making of their product.
The public can not only watch, but then
purchase a finished product at their booth!
(Please
complete a crafter application)
Caricatures. Back
by popular demand, we will again offer
caricatures. One or more artists will
receive a booth from which to draw people
and their pets, live and in person! The
booth “fee” is a donation of at least 10% of
sales from the event to a Colorado animal
rescue organization of your choice, due at
the end of the fair. (Please complete a
crafter application)
Participant
Details (applies to all)
All
applications must be received at Tagawa
Gardens, ATTN: KENT KREGAR either by mail
or hand-delivery to the customer service
desk no later than 5:00 pm on August 1,
2008. You will be notified by email of
approval no later than September 1, 2008.
All
participating and benefiting animal groups
must provide proof of non-profit status (for
Tagawa’s security and tax purposes) with
their registration application. Acceptable
documentation includes a 501c3 letter,
federal I.D. letter, state tax number, etc.
All
participants and benefiting animal
organizations must help spread the word.
The event is specifically set up so that its
success relies equally on everyone
involved. We will forward press
information in the form of a uniform flyer
to each participant/group by email for
forwarding and publishing. Although our
goal is to have the flyer out with lots of
lead-time, please note any press/newsletter
deadlines, etc. on your application so we
are sure to get the information to you in a
timely manner. Display posters will be made
available upon request.
All
areas will be assigned on a first come,
first served basis.
By
submitting an application,
participants/vendors understand that this is
NOT an animal adoption event and agree that
all adoptable animals will join the
festivities with friends and family only and
not be kept at their booth. The exception
to this rule is the animals joining their
owners/representatives for wandering
caroling.
All
opportunities requiring a booth must abide
by the limitations set forth for booth space
(see crafter details).
In
staying true to the mission of HGPP, the
fair will continue to be strictly limited to
unique, handcrafted goods. We will,
however, accept gift certificates for human
and pet-related services, as well as goods
from commercial sources for the Wish List
Raffle.
Each
participant will be responsible for their
own money collection and sales tax
reporting.
Each
participant will be required to track their
sales and/or donations and submit “Sales and
Donations” paperwork to Chris Collins at the
end of the fair or their assigned shift.
By
submitting an application,
participant/vendor agrees that, if selected
to participate, they will maintain their
booth in operational order for the entirety
of the event, both in published days and
hours or assigned shift.
Tagawa’s
normal hours of operation will be strictly
adhered to before, during and after this
event. Set up time will be available on
Fri., Nov. 7th from 12pm-4pm and
Sat., Nov. 8th from 8am-10am. All
items must be removed by 5:00 pm on Nov. 9th.
Tagawa is a safe and secure building and the
fair area will be enclosed for security so
there is no need to remove non-perishable
items until the end of the event, but we do
recommend a cloth or other item to cover and
secure your booth overnight from
environmental elements. (Tagawa is an
indoor, heated greenhouse making it
comfortable in any weather condition, but
subject to overnight moisture/drips from
above). Also be aware that on occasion,
raccoons and other wildlife find it a
comfortable sleeping environment so plastic
tubs are recommended for items left under
tables and on booth floors.
We ask
that all participating and benefiting animal
organizations forward a workable copy of
their organization’s logo to Chris Collins
at
Chris@holidaygifts4pets.com
no later than Sept. 15th for use
on fair signage and possible advertising
purposes.
Crafter
Details…
In
staying true to the mission of HGPP, the
fair will continue to be strictly limited to
unique, handcrafted goods. We will,
however, accept gift certificates for human
and pet-related services, as well as goods
from commercial sources for the Wish List
Raffle.
All
applications must be received at Tagawa
Gardens, ATTN: KENT
KREGAR either by mail or
hand-delivery to the customer service desk
no later than 5:00 pm on August 1, 2008.
You will be notified of approval by email no
later than September 1, 2008.
This
will be a juried show to ensure high-quality
goods and a nice variety of items (we want
good word-of-mouth for next year!).
Crafters will be juried and approved on a
first come, first served basis so register
early. See below for jury criteria.
Crafters
will receive a 10’ x 10’ booth space from
which to sell their wares. Although chairs
will be provided by Tagawa Gardens upon
request, you must provide your own table(s)
and display props. So as not to interfere
or infringe upon the booths of others, all
product and displays will be limited to your
assigned 10’ x 10’ space. For booths
against walls, displays up to 5’ from the
wall will be limited only by the room
height, but all other booth areas will be
limited to a height of 54” from the floor.
Please note, although we will do our best to
accommodate preferences, not all booths will
have wall space.
Tagawa
will provide advertising for the event in
its newsletter, on its web site, in the
newspaper, and other potential media.
Vendors and participants are expected to
spread the word as well. The event is
specifically set up so that its success
relies equally on everyone involved. We
will forward press information in the form
of a uniform flyer to each participant by
email for forwarding and publishing.
Each
crafter will be responsible for their own
money collection and sales tax reporting.
Each
participant/vendor will be required to track
their sales and/or donations and submit
“Sales and Donations” paperwork to Chris
Collins before leaving the fair.
By
submitting an application, artisan/crafter
agrees that, if selected to participate,
they will donate one hand-crafted item with
a value of at least $10.00, to be received
at Tagawa Gardens no later than Oct. 27th
for the “Wish List“ raffle.
By
submitting an application, crafter agrees
that, if selected to participate, they will
maintain their booth in operational order
for the entirety of the event, both in
published days and hours.
By
submitting an application, crafter agrees
that, if selected to participate, they will
submit 1 or more neutral background Jpg
photos (samples of available goods) and a
waiver for use for possible advertising
purposes. If you don’t have digital access,
you agree to make items physically available
at Tagawa Gardens for photography by August
1, 2008 and agree to pick up said items upon
notification.
Tagawa’s
normal hours of operation will be strictly
adhered to before, during and after this
event. Set up time will be available on
Fri., Nov. 7th from 12pm-4pm and
Sat., Nov. 8th from 8am-10am. All
items must be removed by 5:00 pm on Nov. 9th.
Tagawa is a safe and secure building and the
fair area will be enclosed for security so
there is no need to remove non-perishable
items until the end of the event, but we do
recommend a cloth or other item to cover and
secure your booth overnight from
environmental elements. (Tagawa is an
indoor, heated greenhouse making it
comfortable in any weather condition, but
subject to overnight moisture/drips from
above). Also be aware that on occasion,
raccoons and other wildlife find it a
comfortable sleeping environment so plastic
tubs are recommended for items left under
tables and on booth floors.
Bring
your checkbook. All crafters and vendors
will be required to submit their “booth fee”
donation check, made payable to their chosen
animal organization, and sales paperwork to
Chris Collins before leaving the event.
Checks will be packaged with a letter of
explanation and sent by Kent Kregar of
Tagawa Gardens.
Speaking
of donation checks, our goal is to benefit
as many organizations as possible with this
event so we ask that each approved
vendor/crafter choose a different group. To
help with the selection process, we’ve asked
for a first and second charity of choice on
your application. The charity must be
officially recognized as a Colorado
non-profit group (for Tagawa’s security and
tax purposes) and must provide Tagawa with
documentation of such. Acceptable
documentation includes a 501c3 letter,
federal I.D. letter, state tax number, etc.
It must also agree to promote the event
through its available newsletter, mail,
email, and web site sources. If you need
ideas on who can use help, you can visit the
All Breed Rescue Network web site and click “Breed rescue list”
for dog rescues or “Links” for other rescue
organizations. If you’re still in question,
let us know. We will be glad to provide a
list of participating groups and others we
are aware of (almost every animal has a
rescue group).
Finally,
for jury purposes, applications received
without example photos of the goods you plan
to sell (or physical goods submitted with
application) will be automatically
disqualified. Digital photos may be
emailed to
Chris@holidaygifts4pets.com
with a subject line of “HGPP application
photos”. To prevent crashing Chris’
computer, photos must be in jpg format
between 50 and 200k in size. If you
need help re-sizing your photos to send,
we’ll be more than happy to walk you through
the process. Please make sure to check the
digital photos box on your application and
be sure to specify which application the
photos go with in your email.
If
photos are unavailable, you may physically
bring samples of your items to Tagawa
Gardens during normal business hours prior
to the application deadline (Aug. 1st).
Please make sure to label these items with
identifying information. If you choose this
option, be prepared to leave the items until
the approval notifications go out and to
pick them up when notified.
Jurying will be based on the following
criteria:
All
items must be hand-made, handcrafted,
high-quality, NON-COMMERCIAL goods. In
staying true to the integrity of this fair,
commercial/imported goods will not be
allowed.
We are
looking for a nice variety of goods instead
of many tables of the same type of item so
submission acceptance will be based as much
on submission variety as it will be on
unique, quality crafts.
Because
the main focus of the event is pets, vendors
submitting goods for pets only or
animal-themed goods will receive higher
consideration than those selling only
people-oriented items. |
