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Q: I missed the deadline for submitting
an application. What can I do and what are
my chances?
A: People are always encouraged to
submit, even after the deadline. Late
applications will be accepted by EMAIL ONLY
up to 1 week prior to the event and are
placed on the wait list in the order they
are received. If space becomes available or
if and when we receive cancellations, you
will be contacted. Keep in mind that in the
past, we have had cancellations as late as 2
days before the event.
Q:
When can I apply for HGPP and what are the
event timelines each year?
A:
Holiday Gifts for Pets and Their People
takes place annually in November.
Q:
I participated in HGPP last year. Do I need
to complete a registration application for
this year’s event?
A:
Yes. Although we appreciate your desire to
return, we need current information every
year.
Q:
I am interested in being a vendor at HGPP,
but do not have email. What can I do?
A:
We do not limit applications to those with
email only, but we DO communicate all
approvals and vendor information exclusively
through email for this event. Please list
the email address on your application of a
trusted friend or family member that can
accept the emails on your behalf and get
them to you in a timely manner. We cannot
accept responsibility for information lost
or not received.
Q:
You should have my tax information from last
year. Do I need to re-submit it?
A:
Yes. All previous year information is
archived at another location.
Q:
My rescue group does (fill in the blank) on
a regular basis to help raise funds, but I
don’t see it listed as an opportunity.
A:
We encourage creative thinking. Just
because something isn’t listed in the
opportunities doesn’t mean it’s not valid or
appropriate for the event. It means we
haven’t thought of it, we didn’t have enough
interest in it to keep it on the list, Or
the opportunity requires special handling.
Please contact Chris Collins, HGPP
Coordinator at
Chris@holidaygifts4pets.com directly to
discuss what you’d like to do.
Q:
I don’t have anything to sell, but would
like a booth at the event to provide
information about my rescue organization.
Which application do I need to fill out?
A:
There is no such thing as an “Information
only” booth at HGPP. Since this event is a
FUNDRAISER, each booth must raise funds in
some fashion.
Q:
I have a business that would like to have a
booth at HGPP to tell people more about us,
but I don’t see an application for that.
A:
There is no such thing as an “information
only” booth at HGPP. As HGPP is a
fundraiser, all booths at the event must
raise funds on behalf of a Colorado animal
rescue organization through handcrafted item
sales or approved service sales. Businesses
are invited to participate in the event by
donating items for the event itself (see
HGPP wish list) or to the Wish List Raffle
in exchange for PRINT advertising space at
the event.
Q:
How does my rescue group get chosen as a
beneficiary?
A:
HGPP administration does not solicit
artisans/crafters on any organization's
behalf, nor does it have any control over
who might choose your organization. The
choice is the free will of the
artisan/crafter applying for crafter booth
space.
Q:
How will I know if my rescue group is chosen
as a beneficiary?
A:
If your Animal Rescue group has been chosen
as a beneficiary and you have not already
registered to participate in the event, a
notice will be sent to the email address
that is either posted publicly and/or given
us by the crafter AFTER the Aug. 1st
registration deadline. For donations to be
made through HGPP, all paperwork requested
must be RECEIVED no later than the date
given in the notice for your group to be
accepted as a beneficiary. We realize that
all rescues are very busy and volunteer
driven, but because we are working with
advertising and other limits ourselves,
there will be no exceptions to the deadlines
given in the notice.
Q:
How can I increase my rescue group's chances
of being chosen as a beneficiary?
A:
We highly recommend contacting the
artisans/crafters you already know ASAP to
make them aware of the event and how they
can help your organization by
participating. You can also place a request
for artisans on your web site, in your
newsletter, or send an email blast to the
people in your data base (as they are known
supporters). Reference the event web site
and ask them to cross post your request.
You never know who has secret artistic
ability just itching to get out!
If you are chosen, don't forget to follow up
closer to the event with email blasts and
advertising to bring the buying public in.
Support and advertise the artist in every
way you can. Remember, this event benefits
you and the artists are working on your
behalf. The more you spread the word, the
higher your chances are for profit.
Q:
Who must donate an item for the Wish List
Raffle?
A:
Any crafter or group approved for a crafter
booth is subject to the $10 craft item
donation for the Wish List Raffle.
Q:
I would love to apply for a crafter booth,
but am afraid I might not have enough
product to fill an entire booth. Any
suggestions?
A:
You might consider finding a fellow-crafter
who’s in the same boat and sharing a booth.
Just note on both applications your desire
to share and we’ll be glad to accommodate
you.
Q:
I represent a rescue group that would like
to have a craft booth at the event. Do we
still have to pay the 10% donation?
A:
No. If you ARE the rescue group you are
working for, 100% of the proceeds are yours
to keep.
Q:
When and how will I know if my application
has been approved?
A:
Written notification will be sent to the
email address listed on your application no
later than Sept. 1st,
specifically detailing your approval status.
Q:
We are a rescue group that has been given
numerous items through donation. Can we
sell them at HGPP?
A:
Yes, as long as they are handcrafted and you
have been approved for crafter booth space.
In fact, we encourage groups to maximize
their benefits by encouraging participation
from many resources.
Q:
Can I sell crafts at my bake sale booth?
A:
No. “Specialty” booths are designed to be
just that- specialty booths. We ask that
groups refrain from selling craft items at
them.
Q:
Our rescue has been approved for a crafter
booth and many of our volunteers would like
to donate food items to sell. Can we do
that?
A:
No. Just as we ask the specialty booths not
to sell crafts, we ask the craft booths not
to sell specialty items. It’s only fair
that the groups that have applied and been
approved for “specialty” booths have an
opportunity to maximize sales.
Q:
Will you have tables available for vendors
to use?
A:
No. You must bring your own tables,
displays and supplies.
Q:
I am a crafter that works with more than one
rescue organization. Can I choose more than
one beneficiary?
A:
You may donate to as many organizations as
you desire; however, only 1 can be listed as
your beneficiary on our web site information
and signage. That group must receive at
least 10% of whatever you sell at the fair.
If you choose to donate an additional amount
or % to another group, feel free.
Q:
A crafter has chosen my rescue as their
beneficiary. Where will my booth be?
A:
Although you are encouraged to provide the
crafter with information about your rescue
to display at THEIR booth, beneficiaries
will not receive a separate booth unless
they apply on their own for one of the
opportunities requiring a booth.
Q:
Chris, I’ve tried to find you at Tagawa’s
during the year, but never see you there.
What hours do you work?
A:
I am not an employee of Tagawa Gardens.
Instead, I am a VOLUNTEER, like most of you,
who possesses a fantastic working
relationship with Tagawa Gardens. We work
together to present HGPP.
Q:
Can I have animals at my booth?
A:
No. Although we encourage pictures,
brochures and other information promoting
the rescue you are representing at your
booth, animals should be left at home or
come to the event with a friend or family
member. We also encourage roaming
ambassadors, but again ask that they not
“home-base” at your booth.
Q:
Why can’t we have animals at our booth?
A:
We are all animal people, love to have them
near us and welcome most anything with fur,
fins and feathers in our worlds. We know
that as a rule, animals can be an excellent
INITIAL drawing point for the public and
relish any opportunity to provide education
about those we work so hard for in rescue.
We also, however, know about the financial
costs associated with the work we do.
“Holiday Gifts For Pets and Their People” is
about raising some of those desperately
needed funds. It is a presentation in which
the public can come and have fun,
pressure-free with THEIR pets and hopefully
go home with education, much lighter wallets
and fulfilled hearts. Because of the
fundraising goal of this event, its scope
and the booth sizes, we ask that animals NOT
remain at booths so that your focus will
remain on FUNDRAISING through sales and
financial donations. (PLEASE NOTE-animals
are perfectly welcome to walk throughout the
event with as ambassadors for your rescue).
Q:
How big are the booths?
A:
Most booths are 10’ x 10’
Q:
Can I accept credit cards at my booth?
A:
If you have the ability to accept credit
cards manually, you are welcome to do so at
your booth, but wireless services are not
available at Tagawa Gardens. The event is
advertised as accepting cash and checks so
that visitors can be prepared with
appropriate forms of payment.
Q:
Can I sell pet treats at HGPP and if so, where?
A:
The sale of pet treats is permitted in the
crafter booths only at HGPP as long as they
are sold as a fundraising opportunity for a
non-profit organization. Treats that are
normally sold as a business, and/or in a
commercial capacity such as in or to retail
stores or on the internet fall under the
laws of the Colorado Department of
Agriculture which requires registration with
that department, as well as strict
guidelines for ingredients and labeling.
Q:
This is the first I’ve ever heard of HGPP.
Why?
A:
Information is posted on our web site
year-round. We send out announcement emails
to all known rescue groups, artisans and
pet-related businesses, as well as
newsletters and other information to
everyone on our email lists throughout the
year. Information and links are posted on
Tagawa Gardens’ web site. We can’t answer
this question intelligently, but we’re glad
you’re here!
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