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We are looking forward to
this unique, fun and successful event and
sincerely appreciate everybody’s
participation in advance.
The Details…
This year's event will be
held the weekend of November 6-7, 2010 from
10 am – 3 pm each day.
The event will again be held
inside at Tagawa Gardens, a
climate-controlled indoor greenhouse near
Broncos Pkwy. and Parker Rd. in Centennial,
CO.
Food Vendors
Approved Food Vendors will
receive
-
Booth space
-
Up to 2 chairs
-
Signage at the event
-
Public EXPOSURE
-
An opportunity for sales
Approved Food Vendors MUST
provide (no exceptions)
-
ON-TIME, fully completed
Food Vendor application
-
Sample menu of the goods
you plan to sell
-
Electrical requirements
on your application
-
1st & 2nd
rescue choice with complete information
-
Copy of your Colorado
state license
-
Copy of your liability
insurance
-
Help with advertising of
the event
-
Product to sell
-
Final Sales and donations
paperwork at the end of the event
-
Check written to your
rescue at end of event
Food Vendors will be
responsible for
-
Reading all information
associated with the event
-
ON-TIME, complete
registration application
-
Help with advertising the
event
-
Manning your booth
-
Your own money collection
and sales/tax reporting
-
Booth operation without
open flame
-
Liability for products
sold
-
Timely Set-up and
break-down of your booth
-
Having fun!
Food vendors
will again be welcome in 2010. Food vendors
must be licensed by the state of Colorado,
provide a copy of liability insurance upon
registration approval and prepare food
off-site. They may not, in any way, compete
with the animal groups by selling bake
sale-type items and must have the ability to
operate the booth without open flame.
Facility electrical capabilities are very
limited so electrical needs must be
specified on your application and arranged
prior to the event.
A menu of the items you plan to sell must
also accompany your application.
Because
Colorado law requires us to go beyond our
“no commercial products” policy for this
aspect, the booth “fee” will be a donation
of
at least 20% of sales from the event to a
Colorado animal rescue organization of your
choice, due at the end of the fair. We do,
however, encourage you to utilize volunteers
from your chosen animal group beneficiary to
run the booth. Food vendors will be juried
and accepted based on variety submitted on a
first come, first served basis. In the
event of overwhelming interest in this
aspect, Colorado-owned, small businesses
will receive higher consideration.
Please note…
Because the focus of this
event is artisan/crafter talent and animal
rescue fundraising, vendor signage should be
limited to no more than 10% of your booth
space.
We are looking for a nice
variety of foods instead of many booths of
the same type so submission acceptance will
be based as much on submission variety as it
will be on first come, first served
applications.
Participant
Rules & Details 2010: Oh yes, the rules
(applies to all)
All applications must be
physically received no later than 5:00 pm on
August 1, 2010. You will be notified in
writing by email detailing your approval
status no later than September 1, 2010.
In staying true to the
mission of HGPP, the fair will continue to
be strictly limited to unique, handcrafted
goods and event-approved services. We will,
however, accept gift certificates for human
and pet-related services, as well as goods
from commercial sources for the Wish List
Raffle.
All participating and
benefiting animal groups must provide proof
of non-profit status (for Tagawa’s security
and tax purposes) with their registration
application. Acceptable documentation
includes a 501c3 letter, federal I.D.
letter, state tax number, etc. If your
group falls under the umbrella of a parent
group, please forward their information with
a letter from them stating you are
authorized to use it.
All
participating and benefiting animal groups
must forward an electronic, workable copy of
their group’s logo in JPG format (black and
white/grayscale preferred for best printing)
with their registration application to
Chris@holidaygifts4pets.com
. The logo will be used for event signage
and possible advertising opportunities.
All areas will be assigned on
a first come, first served basis.
All participants and
benefiting animal organizations must help
spread the word. The event is specifically
set up so that its success relies equally
on everyone involved. Although
Tagawa will provide public advertising for
the event in its newsletter, on its web
site, in the newspaper, and other potential
media, vendors and participants are
expected to do their fair share as well.
We will forward press
information by email in the form of a
uniform flyer to each participant for
forwarding and publishing and we ask that
you reference the event web site
whenever possible to promote the fair.
Although our goal is to have the flyer out
with lots of lead-time, please note any
press/newsletter deadlines on your
application so we are sure to get the
information to you in a timely manner.
Display posters (11x17) will be made
available upon request.
All opportunities requiring a
booth must abide by the limitations set
forth for booth space (see crafter details).
Participants will NOT be
allowed to hang items of any kind from any
booth draping we might receive.
By submitting an application,
participant/vendor agrees that, if selected
to participate, they will maintain their
booth in operational order for the entirety
of the event, both in published days and
hours or assigned shift.
Each participant/vendor will
be responsible for their own money
collection and sales tax reporting.
Each participant will be
required to track their sales and/or
donations and submit “Sales and Donations”
paperwork to Chris Collins at the end of the
fair or their assigned shift.
Tagawa’s normal hours of
operation will be strictly adhered to
before, during and after this event. Set up
time will be available on Fri., Nov. 5th
from 12pm-4pm and Sat., Nov. 6th
from 8am-10am. All items must be removed by
5:00 pm on Nov. 7th. Tagawa is a
safe and secure building and the fair area
will be enclosed for security so there is no
need to remove non-perishable items until
the end of the event, but we do recommend a
cloth or other item to cover and secure your
booth overnight from environmental
elements. (Tagawa is an indoor, heated
greenhouse making it comfortable in any
weather condition, but subject to overnight
moisture/drips from above). Also be aware
that on occasion, raccoons and other
wildlife find it a comfortable sleeping
environment so plastic tubs are recommended
for items left under tables and on booth
floors.
Please remember that staff
and volunteers chosen to participate in this
event are REPRESENTATIVES of your rescue or
business. Their actions reflect directly on
your organization. Please make sure they
receive communication on expectations and
are fully prepared for the event.
ANIMALS AT BOOTHS
By submitting an application,
participants/vendors understand that this is
NOT an animal adoption event and agree that
all adoptable/ambassador animals will join
the festivities with friends and family only
and not be kept at their booth. The
exception to this rule is the animals
joining their owners/representatives for
wandering caroling.
We encourage pictures of your
breed/animal, brochures & POP information at
your booth to engage the public and promote
your efforts with rescue. We also highly
encourage ROAMING ambassadors at the event
(animals your group represents walking
throughout the event with volunteers). We
ask that ambassadors DO NOT remain at
booths, however and we do not allow
adoptions at this event.
Get creative, fun and silly!
Ambassadors make fantastic walking
advertisements for your booth. A cute vest
or jacket that promotes your rescue (no
beggin’ jackets allowed), animals wearing
products you sell at your booth and/or
outgoing volunteers go a long way in
bringing people to your booth to SPEND MONEY
and get more information about your rescue. |
