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Again, we are looking forward
to this unique, fun and successful event and
sincerely appreciate everybody’s
participation in advance.
The Details…
This year's event will be
held the weekend of November 8-9, 2008.
The
event will again be held inside at
Tagawa Gardens, a climate-controlled indoor
greenhouse near Broncos Pkwy. and Parker Rd.
in Centennial, CO.
Opportunities
With
more space and experience, we are expanding
the ways in which to participate. Find
descriptions below for
Artisans/Crafters
artisans/crafter booths
artisans/crafter demos
(new!)
caricatures
Animal Rescue Organizations
wandering carolers
bake
sale
wish
list raffle
gift
wrapping
santa photos
sleigh rides
other attractions
(new!)
cats
with gratitude auction
(new!)
Food vendors
(new!)
Business participation and contributions
(new!)
As
well as
HGPP
wish list
(new!)
donation opportunities (see wish lists)
(new!)
volunteer construction opportunities
(see HGPP wish list)
(new!)
Participant details
Crafter details
Jurying criteria
Food Vendors
In
answering the demand from 2007, lunch-type
food vendors
will be welcome in 2008. Food vendors must
be licensed by the state of Colorado,
provide a copy of liability insurance with
their application and prepare food
off-site. They may not, in any way, compete
with the animal groups by selling bake sale-
type items and must have the ability to
operate the booth without open flame.
Facility electrical capabilities are very
limited so electrical needs must be
specified on your application and arranged
prior to the event. A menu of the items you
plan to sell must also accompany your
application. Because Colorado law requires
us to go beyond our “no commercial products”
policy for this aspect, the booth “fee” will
be a donation of at least 20% of sales from
the event to a Colorado animal rescue
organization of your choice, due at the end
of the fair. We do, however, encourage you
to utilize volunteers from your chosen
animal group beneficiary to run the booth.
Food vendors will be juried and accepted
based on variety submitted on a first come,
first served basis. In the event of
overwhelming interest in this aspect,
Colorado-owned, small businesses will
receive higher consideration. (Please
complete a food vendor application)
Please note…
Because
the focus of this event is artisan/crafter
talent and animal rescue fundraising, vendor
signage should be limited to no more than
10% of your booth space.
We are
looking for a nice variety of foods instead
of many booths of the same type so
submission acceptance will be based as much
on submission variety as it will be on first
come, first served applications.
Participant Details
(applies to all)
All
applications must be received at Tagawa
Gardens, ATTN: KENT KREGAR either by mail
or hand-delivery to the customer service
desk no later than 5:00 pm on August 1,
2008. You will be notified by email of
approval no later than September 1, 2008.
All
participating and benefiting animal groups
must provide proof of non-profit status (for
Tagawa’s security and tax purposes) with
their registration application. Acceptable
documentation includes a 501c3 letter,
federal I.D. letter, state tax number, etc.
All
participants and benefiting animal
organizations must help spread the word.
The event is specifically set up so that its
success relies equally on everyone
involved. We will forward press
information in the form of a uniform flyer
to each participant/group by email for
forwarding and publishing. Although our
goal is to have the flyer out with lots of
lead-time, please note any press/newsletter
deadlines, etc. on your application so we
are sure to get the information to you in a
timely manner. Display posters will be made
available upon request.
All
areas will be assigned on a first come,
first served basis.
By
submitting an application,
participants/vendors understand that this is
NOT an animal adoption event and agree that
all adoptable animals will join the
festivities with friends and family only and
not be kept at their booth. The exception
to this rule is the animals joining their
owners/representatives for wandering
caroling.
All
opportunities requiring a booth must abide
by the limitations set forth for booth space
(see crafter details).
In
staying true to the mission of HGPP, the
fair will continue to be strictly limited to
unique, handcrafted goods. We will,
however, accept gift certificates for human
and pet-related services, as well as goods
from commercial sources for the Wish List
Raffle.
Each
participant will be responsible for their
own money collection and sales tax
reporting.
Each
participant will be required to track their
sales and/or donations and submit “Sales and
Donations” paperwork to Chris Collins at the
end of the fair or their assigned shift.
By
submitting an application,
participant/vendor agrees that, if selected
to participate, they will maintain their
booth in operational order for the entirety
of the event, both in published days and
hours or assigned shift.
Tagawa’s
normal hours of operation will be strictly
adhered to before, during and after this
event. Set up time will be available on
Fri., Nov. 7th from 12pm-4pm and
Sat., Nov. 8th from 8am-10am. All
items must be removed by 5:00 pm on Nov. 9th.
Tagawa is a safe and secure building and the
fair area will be enclosed for security so
there is no need to remove non-perishable
items until the end of the event, but we do
recommend a cloth or other item to cover and
secure your booth overnight from
environmental elements. (Tagawa is an
indoor, heated greenhouse making it
comfortable in any weather condition, but
subject to overnight moisture/drips from
above). Also be aware that on occasion,
raccoons and other wildlife find it a
comfortable sleeping environment so plastic
tubs are recommended for items left under
tables and on booth floors.
We ask
that all participating and benefiting animal
organizations forward a workable copy of
their organization’s logo to Chris Collins
at
Chris@holidaygifts4pets.com
no later than Sept. 15th for use
on fair signage and possible advertising
purposes. |
